Contents
File organiser
The file organiser creates order: it searches your folders and groups the entire contents by type categories. From within a category you rename files (chapter 7), look for duplicates (chapter 8), view the size distribution as a treemap or delete selectively. The organiser is thus the control centre for tidying-up tasks.
9.1 Opening, scanning, categories
- Analyse a job (the organiser builds on the loaded folders).
- In the header bar, click the “Toggle file organiser” switch.
- Click 🔍 Scan — SynQaiPro records the files and arranges them into tiles.
- The ◄ Both ► / ◄ Left / Right ► switch chooses which side(s) are included.
Each tile stands for a category and shows a symbol, name, file count and total size in a colour of its own:
| Tile | Contains |
|---|---|
| 🗂 All files | everything at once (only when there is more than one category) |
| 🖼 Images · 🎬 Video · 🎵 Audio | media by kind |
| 📄 Office · 📦 Archives · 💻 Source code | documents, archives, source files |
| ❓ Unknown | unassigned extensions (always the last tile) |
9.2 Working within a category
Clicking a tile opens the detail view with the file list of that category (preview/icon, folder path, size, date). All rows are ticked at first. The tools are available in the header:
| Button | Function |
|---|---|
| ← Back | one level back: from a duplicate list first back to the category’s file list, and from there to the tile overview |
| 🔍 Duplicates | search for identical files in this category (chapter 8) |
| ✏ Rename | opens the renaming kit with the ticked files (chapter 7) |
| 🗑 Delete | deletes the ticked files (see 9.4) |
| ⚡ Exclusive search | shows only the files whose name matches your search terms (see below) |
For selecting there are the row ticks, the three-state select-all checkbox (tooltip “Tick / untick all (toggle)…”) and the Space key for the currently marked rows. ⇅ (“Clear selection + reset sorting”) resets everything.
For visually marking several rows (the step before using Space) the same rule applies as everywhere: a click without a modifier marks only that row, Ctrl+click adds a single one, and Shift+click adds the range to the existing marking instead of replacing it (see 5.6). Clicking the tick itself does not mark the row — the two stay cleanly separate.
Mastering large categories: the exclusive search
A category such as 🖼 Images can contain tens of thousands of files — finding the right ones by hand is hopeless. The ⚡ Exclusive search button in the header (next to the select-all checkbox) opens the search window from chapter 5.5 for this: several terms, AND/OR, exclusions and an extension filter, with a live hit list. What is searched is the category currently open.
With ✓ Apply hits, the file list shows only the files found. The ticks stay as they were — the search neither pre-selects nor removes anything.
9.3 Sizes at a glance: the SpaceMap
Via 🗺 SpaceMap the organiser shows the files as a treemap: each area is proportional to the file size, so the biggest space hogs catch the eye immediately. The 1,000 largest files are displayed (tooltip “SpaceMap: visualise files as a treemap · area proportional to file size · limited to the 1,000 largest files”).
A left-click on an area shows the file in Explorer. Hovering over an area also brings up a brief info box with name, size, date, category and folder.
Tidying up directly: the context menu of the areas
A right-click on an area opens a context menu — so you can act straight from the map without the detour via the file list. Every area is a file; the folder entries therefore act on the folder containing that file (with all its contents). Over empty space no menu appears, because there is no target there.
| Entry | Effect |
|---|---|
| 📄 Open file | opens the file with the Windows default application |
| 📂 Open folder | opens Explorer in the containing folder — the file is already selected there |
| ✂ Move file… / ✂ Move folder… | moves to a target folder you choose in the following dialogue |
| ✏ Rename file… / ✏ Rename folder… | asks for the new name (the same dialogue as in the file tree) |
| 🗑 Delete file… / 🗑 Delete folder… | deletes after confirmation |
| 🛡 Securely delete file… / 🛡 Securely delete folder… | overwrites several times and then deletes — the contents cannot be reconstructed afterwards |
Both delete entries lead to the same selection dialogue as in the file tree (chapter 6): there you decide between Simple deletion and Secure deletion and choose the method (chapter 13). With the 🛡 Securely delete… entry the secure option is already pre-selected; you can still switch in the dialogue. On a recognised SSD only the methods that make sense are offered.
9.4 Deleting in the organiser
The 🗑 Delete button (tooltip “Delete selected files. With “secure deletion” active, the files are overwritten several times before deletion.”) removes the ticked rows. Each file shows a small progress bar while doing so (with a pass counter such as “1/3” for secure deletion).
As long as nothing is ticked, the delete button stays inactive. If a folder is empty, the organiser reports “No files found” / “The selected folders are empty”; before the scan it says “Click Scan to analyse the file structure”.